In general, this is the procedure for signing off on external formal communication. In the focus countries, specific guidelines or other arrangements can be made in cooperation with all partners.
- Organizations can only speak on behalf of themselves, not representing the whole Alliance. All formal external communication, like press releases, statements and formal letters, send on behalf of the Alliance, need to have a sign off by all partners.
- If the Working Groups or country leads deliver the content, the representatives of each Alliance partner is responsible for consultation and sign off in their own organization or coalition.
- When there is no consent to sign off by all Alliance partners (because it can for example harm one of the partners), there are two options:
- The WNCB Alliance sends the official communication, but without the partner that is not signing.
- The official communication cannot be send by the WNCB Alliance, but only on behalf of the partner(s) that are signing.
- Final versions of statements, press releases and letters are always shared with the Alliance partners and PMU.
- The consultation period is 3 working days, but if quick action is needed (for example with press releases), this can be changed.
Spokespersons
Organizations can only speak on behalf of themselves, not representing the whole Alliance. In the focus countries, specific guidelines or other arrangements can be made in cooperation with all partners.
When speaking on behalf of the programme or Alliance, the following guidelines need to be taken into account:
- The Programme Manager is the designated spokesperson to speak on behalf of the programme and Alliance.
- Depending on the topic, the Programme Manager can delegate the spokesperson to Working Group or Country Leads.
- Use one focal point (preferably a press officer) for media/interview requests. Depending on the topic, this can differ per case and thus organization.